Space Ops Insights Company Integrates Smartsheet

Virtuos Digital and Smartsheet Build an Operational Framework for Mission-Critical Visibility and Coordination

About the Space Ops Insights Company

A Leading Space Operations Insights Company (name withheld for confidentiality)—hereafter referred to as SOIC—is redefining the future of orbital safety through advanced data infrastructure. Headquartered in a global aerospace hub, SOIC empowers defense, government, and commercial satellite operators with mission-critical orbital data, collision predictions, and space situational awareness (SSA).

Their work is focused on building a unified insights platform to support satellite fleet operators, regulatory agencies, and research institutions, helping ensure safer and more sustainable space activity.

Given the extreme precision and collaboration required in space operations, the company needed a highly adaptable, transparent, and collaborative work execution platform to manage internal operations, data flow, and inter-team collaboration at scale.

Challenges

The growing volume of projects and stakeholders required a flexible platform that could centralize operations, automate workflows, and provide real-time clarity—all while being easy to use across technical and non-technical teams.

Fragmented Task Management: Multiple teams working in silos across spreadsheets, emails, and legacy tools.
Lack of Real-Time Status: Mission-critical updates were delayed, with limited visibility for leadership.
Manual Reporting Bottlenecks: Creating reports for stakeholder briefings and mission readiness consumed valuable engineering time.
No Unified Platform: Research, engineering, compliance, and analytics teams had no shared workspace for project coordination.

Solution: Smartsheet Implementation by Virtuos Digital

SOIC partnered with Virtuos Digital to implement Smartsheet as its core Work Management Platform, supporting both strategic and operational teams.

The multi-phase engagement involved:

Program & Portfolio Dashboards for key mission programs with real-time health and milestone status.
Custom Workspaces for different departments (Engineering, Compliance, Strategy) with role-based access.
Automated Workflows for tracking satellite readiness checks, internal reviews, and compliance deadlines.
Integration with Engineering Tools for data synchronization with tools like GitHub and Confluence.
Stakeholder Briefing Templates powered by Smartsheet's Dynamic View and Reports, reducing turnaround time from hours to minutes.

Virtuos not only handled solution design and licensing but also facilitated user onboarding, training sessions, and performance monitoring dashboards post-deployment.

Why Virtuos and Smartsheet as a Solution?

SOIC evaluated several project and work management tools—including Airtable and Monday.com—but selected Smartsheet for its:

Enterprise-grade scalability and security features.
Familiar spreadsheet interface yet powerful automation and reporting layers.
Strong support for cross-functional collaboration and governance.

Virtuos Digital was the chosen partner due to its proven success in implementing Smartsheet in high-impact industries, with strong consulting methodology and rapid configuration capabilities. Their ability to blend process consulting, implementation, and post-deployment support made them a strategic fit for SOIC’s pace and precision needs.

Together, Virtuos and Smartsheet helped SOIC unify its space operations roadmap with a solution that balanced flexibility, transparency, and control.

Improvement in task traceability and accountability across mission workflows.: 65%
Reduction in time spent creating internal and external reports.: 50%
Visibility for leadership through unified dashboards and alerts.: 100%

The Virtuos Edge

At Virtuos Digital, we empower clients with modern work platforms like Smartsheet to drive clarity, agility, and growth. Our certified experts design tailored solutions that combine industry knowledge, integration capabilities, and automation expertise—ensuring every implementation scales with your business.

Whether you're managing space ops, IT portfolios, marketing PMOs, or strategic transformation, Virtuos delivers a future-ready Smartsheet experience.

Learn more at vdc.com/smartsheet

Tags:Work ManagementTask ManagementProject ManagementProgettoWork Platform