KGiSL Streamlines Contract Management with Agiloft

Virtuos Digital—Consultare (vdc.com) implemented a tailored Agiloft solution, enhancing contract visibility, approval workflows, and productivity for a leading technology service provider.

Faster Approval Turnaround: 85%
Contract Centralization: 100%
Improvement in Compliance: 60%

Transforming Contracts: Overview of the Project

Virtuos Digital—Consultare implemented a comprehensive Contract Lifecycle Management (CLM) solution using Agiloft for KGiSL, a prominent technology services provider. The project leveraged Agiloft’s Out-of-the-Box (OOTB) contract repository and Optical Character Recognition (OCR) search capabilities to centralize contract storage and enable intelligent document retrieval.To align with KGSIL’s organizational structure, Virtuos designed a customized contract approval workflow tailored to their business hierarchy and multi-tier authorization processes. The implementation also featured seamless integration with third-party tools such as Microsoft Teams and Outlook, enabling users to initiate contract creation and approvals directly from familiar collaboration platforms.Further enhancements included turnaround time (TAT) tracking for contract approvals and custom notification alerts to ensure timely action on pending tasks—substantially improving compliance and reducing bottlenecks in the contract management lifecycle.

Project Challenges

KGiSL Tackles Contract Chaos with
Centralized CLM Transformation

Fragmented Tracking: Contract requests were managed via scattered spreadsheets and email threads, making it difficult to maintain status updates, accountability, and consistent visibility across the organization.
Version Confusion: Lack of redline tracking and version control resulted in discrepancies, compliance risks, and frequent confusion among stakeholders during contract negotiations and approvals.
Missed Deadlines: Without automated alerts or centralized data, the team struggled to monitor contract expirations and renewal windows—leading to delays, missed opportunities, and operational inefficiencies.

Driving Intelligent, Domain-Centric CLM Transformation

To streamline operations, the solution needed to distribute contract workload by domain and region, supported by predefined approval workflows that reflect the company’s organizational hierarchy and geographic segmentation.

How KGiSL Wins with Agiloft CLM

By adopting Agiloft’s powerful Contract Lifecycle Management platform, KGiSL has significantly transformed its contract operations—achieving greater control, faster approvals, and streamlined collaboration. Virtuos Digital—Consultare implemented a robust solution that addressed KGISL’s unique business needs with a blend of agility, scalability, and compliance.

Business Wins:

OOTB Contract Repository: Advanced OCR search for easy access and document visibility.
Customized Workflows: Aligned with KGISL’s regional and domain-specific approval hierarchies.
Seamless Integrations: With Microsoft Teams and Outlook for streamlined contract creation and approval.
TAT Tracking and Automated Reminders: For proactive contract management and operational efficiency.

About Virtuos Digital—Consultare

Virtuos Digital—Consultare is a trusted Gold Partner of Agiloft, with over 9 years of deep collaboration in delivering cutting-edge CLM solutions worldwide. Recognized by Forrester as a top-ranking global CLM platform with embedded AI capabilities, Agiloft powers thousands of organizations across industries.

Together, Virtuos and Agiloft have become a go-to transformation team—co-innovating to deliver impactful, scalable, and intelligent CLM systems that enable customers like KGiSL to unlock their digital Potential

Learn more at vdc.com/agiloft